Vacancy! Executive Officer at UNICEF

United Nations International Children’s Emergency Fund (UNICEF) is currently seeking applications from the eligible applicants for the post of Executive Officer in Abuja, Nigeria.

UNICEF works for a world in which every child has a fair chance in life.

Deadline
6 February 2018

Responsibilities
The Executive Officer will perform the following functions-
-Support both the office of the Country Representative and the Deputy Representative in coordinating activities, performing research, and preparing briefings and position papers.
-Â Coordinate weekly meetings and conferences as may be required.
-Take notes to record discussions and prepare minutes and memoranda for the records.
-Maintain records and track the status of the Country Representative and Deputy Representative action items, including their calendars.
-Analyze and collect information in support of milestone activities. Produce a variety of substantive and/or routine documents, correspondence, letters etc.
-Make various administrative arrangements for the work of the Country Representative, the Deputy -Representative and other officials/visitors, including travel, appointments, meetings, official social events, press conferences and interviews.
-Coordinate the schedule of the of the Representative and the Deputy Representative; arrange appointments, book meeting rooms, clear invoices for payments, produce/collect and disseminate documentation.
-Organise and maintain both the offices of the Representative and Deputy Representative, prioritizing communications, establishing office and file systems logging and tracking systems, mail and contact listing.
-Identify the need for equipment and supplies and establish and maintain collections of documentation, records and reports.
-Identify, request and screen materials for the collection.
Conduct substantive searches and indexes materials.

Requirements
Applicants must have-
-University degree in communication, administration, public affairs, social sciences, international relations, public administration, law or other related discipline is required.
-Minimum 2 years of professional work experience in administration, office management, external relations, public affairs or international development cooperation, preferable within a UN, national or an international organization, government or NGO.
-Prior experience of working in coordination and planning an asset.
-Fluency in English required.
-Fluency in another UN language will be an asset.

Application
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